Sydney Jobs: Executive Assistant

Under limited guidance, the EA requires:

• effective organisation skills
• the ability to effectively manage changing priorities
• well-developed written and verbal communication skills
• initiative and good judgement to effectively plan, coordinate and complete activities and tasks as required
• a high level of trust to maintain strict confidentiality and handle in-confidence material and information in an appropriate manner
• adherence to the APS Values, Code of Conduct and ISD Behaviours

The EA is accountable to their principal Senior Executive Service officer to contribute towards ongoing self-improvement and professional development.

Previous experience as an Executive Assistant in the APS is desirable.

Key activities

• Perform ‘front of office’ support functions, including greeting visitors and receiving, vetting and responding to phone calls, emails and general routine correspondence.
• Deliver executive support including managing the appointment diary and meeting arrangements of the Senior Executive Service officers
• Monitor the timely completion and release of time critical correspondence and routine reporting assigned to the Senior Executive Service officers
• Redirect tasks/correspondence to appropriate EL2 officers to initiate timely action and response
• Utilise information available to prepare briefing packs, reports and papers for meetings ranging from non-routine discussions to senior executive committees
• Actively liaise with departmental staff, stakeholders and visitors of all levels, building and maintaining good working relationships
• Work collaboratively within the broader ISD Executive Support team by providing administrative support including monitoring phones and completion of any allocated tasks
• Work collaboratively within the branch, division and across the department and provide a point of contact for assistance and general enquiries.
• Through proficient use of CONCUR and associated travel management applications, arrange, coordinate and reconcile all aspects of credit card purchases and expenses, and domestic and international travel in line with the department’s travel policy for Senior Executive Service officers

To be considered for this role, respond to this advertisement or for further information please contact Jeremy at AUREC on 02 6162 9615.