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What to Look for When Hiring a Meeting Room

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(Photo by Campaign Creators on Unsplash)

Meetings are a vital part of any successful business, allowing you to share ideas with your team and encourage collaboration. Outside of team meetings, you may also need to use office space to speak to clients or to hold private interviews and employee assessments. For these, you need a dedicated meeting room, and not every office has one. What to Look for When Hiring a Meeting Room?

If you’re looking to hold professional business meetings, the importance of having a suitable space cannot be overstated. Especially when it comes to making a good impression on your clients, any room you use for meetings should give off the right image. Thankfully, it’s incredibly easy to find and book meeting rooms for your next professional appointment. Simply searching meeting rooms Melbourne will bring up a lot of available options. However, you first need to know what to look for.

Location

In the real estate industry, location is everything, and this is true of meeting rooms too. You need to find an adequate space that’s in close proximity to you and your team if you want to minimise the amount of unnecessary travel. If you’re hosting clients, you’ll also want to consider the location in relation to them too. Ideally, it should be possible to travel in by public transport, though this isn’t always possible. Think about how accessible the location is and make sure everyone can attend before you book.

Of course, big cities are filled with many options to choose from, while smaller towns will have fewer spaces for hire. Therefore, even if it involves a bit more travel, choosing a location close to a city will give you more options. If your team works remotely, you’ll have greater choice in terms of location, but travel costs will still be a factor if you’re meeting in person.

Space and Amenities

When deciding on which meeting room you want to hire for your team, space is an important consideration. The room you hire needs to be able to fit everyone without exceeding capacity or making things uncomfortable. Check the available space and the capacity of the room, and make sure you don’t book too many people in. The amount of space you need will also depend on the type of meeting or session you’re planning.

For example, if you want to hire a team building exercise that includes a lot of moving around, you need more space than a regular meeting with people sitting in chairs, even if the number of people is the same. Don’t forget to consider the amenities available too, as things like break rooms and cafeterias are essential for longer sessions. You want to ensure your team has a space to relax and recharge their batteries between meetings if you’re planning to do an all-day event.

Furniture and Layout

Don’t overlook the layout of the space when you’re booking a meeting room or the type of furniture used. Your specific needs will depend on the type of meeting you’re holding and how you intend to use the room. For example, a simple presentation will generally require a few chairs in front of a centrally-placed whiteboard. However, there are plenty of other layouts and types of furniture your meetings could benefit from.

If you’re planning to hold sessions that encourage collaboration and working together on a project to share ideas, having enough desks for all attendees is important. The layout you choose can have a major impact on how effective the collaborative process is, as can the type of furniture available. This will also affect how people see your company, especially those who are on the outside, such as clients. 

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